Privacy Policy

Our company is committed to safeguarding your privacy on our website located at http://kincaidit.com, web applications, or extensions, including KIT Central, Blogger2Docs, KIT Merge, and KIT Storage Calculator (collectively the “Website”). We use this privacy policy to clearly disclose to you our privacy practices in a manner that is easy to understand. If there is something you do not understand about our privacy practices, please feel free to contact us at privacy@kincaidit.com.

We may change this policy from time to time. If we do, we will provide notice to users on our Website or via email notifying them of the change and obtaining their consent to the change. 

What information do we collect from you?

We collect information in several ways. Some of the information we collect is personal to you or your government or business organization, school, school district or other educational organization. Other information is anonymous. We collect information in contact-us forms, bill payment information, website activity information, data transferred from your Google Workspace service, and information concerning your Website activity.

• When you ask us to contact you, we ask for your name and email address
• When you register, we also collect your address, and phone number along with information about your government or business organization, school, school district or other educational organization
• When you log in, we collect your email and password
• When you report a problem with our Website or services we will collect contact information along with a description of your problem. When you order a product or service from us or pay a bill online we ask for transaction information including your mailing address, phone number, email address and payment information.
• When you contact us via the company email address, we will collect your contact information and any information you include in your email
• When you visit and navigate our Website or third party sites, or open our emails, we may collect technical information about your use of our Website including IP address, device identifier, and viewing information.
• When you use our applications or extensions on our Website, we will have access to information about your government or business organization, school, school district or other educational organization and your students through our connection with your Google Workspace service.
• We do not collect student data or student profiles, nor do we collect information from children under the age of 13 years old.

How do we collect information from you?

We collect information directly from you when you provide it to us through our Website.  We collect information indirectly through cookies and other tracking tools. We also collect information through our interface with your Google Workspace service.

Direct Collection:  This includes information such as registration information, contact information, and user submissions. If you do not want to share your information, you can choose not to participate in a particular service or activity. We collect much of the information listed above directly from you when you submit it on our Website.

Indirect Collection:  As part of offering and providing customizable and personalized services, many websites use cookies and other online tracking technologies to store and sometimes track information about you.

If you are a student of a school that uses the Website, we collect your information through your school and its Google Workspace platform.

Cookies. A cookie is a small amount of data that is sent to your browser from a Web server and stored on your computer’s hard drive. Cookies enable us to identify your browser as a unique user. Cookies may involve the transmission of information from us to you and from you to us. Cookies may also be used by another party on our behalf to transfer information to us in accordance with their privacy policy. Some cookies are “persistent cookies.” They are used by us each time you access our website. Other cookies are called “session cookies.” Session cookies are used only during a specific browsing session. We may use a session cookie, for example, to remember that you have already navigated through a particular menu, or that you have entered in password information for a portion of the Website that is password protected. We may also use “analytics cookies” that allow web analytics services to recognize your browser or device and, for example, identify whether you have visited our Website before, what you have previously viewed or clicked on, and how you found us. This information is provided anonymously for statistical analysis only. Analytics cookies are usually persistent cookies. We use Google Analytics for traffic reporting on our Website and apps.

Log Files. Like most standard website servers, we use log files. Log files track Internet protocol (IP) addresses, browser type, Internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks. We utilize this information to analyze trends, administer the Website, prevent fraud, track website navigation in the aggregate, and gather broad demographic information for aggregate use. We also use server logs to track activity for KIT Central and our API. 

How do we use your information?

Our main goal in collecting information is to improve the Website and provide you with the best possible experience on the Website.

For example, by using the information we collect, we can get back to you with information on our products for your school, school district or other educational organization or we can provide you with an easy to use and readily available access to your Google Workspace platform in a manner that can appropriately limit access to features and information based on user profiles within your government or business organization, school, school district or other educational organization. 

We will also use your personal information to: 

• Notify you of other products, services and apps available from KIT and our affiliates
• Enable you to participate in online transactions
• Personalize online content so that it applies to you and your interests
• Make our products, services, the KIT API and the KIT Website better
• Compile, analyze and do research on our users’ demographics and behavior
• Detect, investigate and prevent activities that may violate our policies or be illegal
• Provide you with personalized content based on your use of our Website
• Enable you to more easily use our Website by remembering and using contact information, purchasing information, and registration information
• Evaluate, monitor and analyze the use of our Website and its traffic patterns to help improve our Website and services.

Who is collecting information?

Except as provided in this Privacy Policy, only KIT and our affiliates and service providers will have access to your personal account information and be able to collect information. Google has access to your Google Workspace data based on your agreement and privacy policy with them and can collect information through their services.

 When you are on our Website and are asked for personal account information, you are sharing that information with KIT and our affiliates and service providers. If personal data is to be collected and/or maintained by any company other than KIT or its affiliates or your  government or business organization, school, school district or other educational organization using the Website, we will try to notify you on the Website or in an updated version of this Privacy Policy. If you do not want your data to be shared, you can choose not to allow the transfer by not using that particular service.

Access to our Website is provided through the Google Single Sign On service (SSO) and information collected through SSO is governed by the Google privacy policy found at https://policies.google.com/privacy?hl=en-U. 

Other websites to which we link may collect personally identifiable information about you when you visit those sites. The information practices of other websites linked to our Website are not covered by this Privacy Policy.

With whom does KIT share my information?

We will not disclose any of your personally identifiable information except when we have your permission, when required by law, for security and compliance, to service providers working on our behalf, or if or if we sell our company or assets.   We may also disclose information to third party partners in blinded or aggregated form that does not identify individuals.

We disclose information to Google and your user base through the applications and extensions on our Website, our API and your Google Workspace platform.

Users within your school or organization will have access to information within the applications and extensions on our Website based on the user permissions your school, school district or other organization sets within the Website and the access rights granted by such government or business organization, school, school district or other organization. 

These are some of the ways that your information may be disclosed:

Service Providers

We occasionally hire other companies to provide limited services on our behalf, including mailing, website development and operation, answering customer questions about products or services, sending postal mail or email, analyzing website and app use, processing payments, providing investor information and processing data. We will only provide those companies the information they need to deliver the service, and they are contractually prohibited from using that information for any other reason.  We expect all of our third party service providers to have privacy principles consistent with ours.

Data in the Aggregate/Google

We may disclose “blinded” aggregated data and user statistics and blinded and aggregated versions of the Client Data to prospective partners and other third parties. Blinded data is data that does not identify an individual person.

Other

We also may disclose your information in special cases. For example, when we believe that we must disclose information to identify, contact or bring legal action against someone who may be violating our Terms of Use, or may be causing injury to or interference with our rights or property, other Website users or customers, or anyone else who may be harmed by such activities. We may disclose or access account information when we believe in good faith that the law requires it and for administrative and other purposes that we deem necessary to maintain, service and improve our products and services.

As we continue to develop our business, we may buy or sell businesses or assets. In such transactions, confidential customer information generally is one of the transferred business assets. In the event of a transaction involving the sale of some or all of KIT’s businesses, customer and site visitor information may be one of the transferred assets and may be disclosed in connection with negotiations relating to a proposed transaction. In such a case, the transferred information may become subject to a different privacy policy, in which case KIT will work to insure that users will have their information deleted if they choose to do so.

How can I control my personal information?

To make a request to view, edit or delete your personal information, contact us at privacy@kincaidit.com.   You may also disable some collection through your browser settings or Google’s opt-out tool. If you are a student, make your request through your school or school district.

We offer our customers choices for the collection, use and sharing of personal information. You may contact us at privacy@kincaidit.com if you wish to view, edit, or delete your personal information from our database, and we will use commercially reasonable efforts to accommodate your request.

If you are a student, teacher or other employee of a government or business organization, school, school district, or other educational organization using the Website, your information is collected through the Website and the Google Workspace platform. KIT is acting as a service provider to your government or business organization, school, school district or other educational organization. Make any request relating to your information through your school or organization. KIT complies with requests from students through government or business organizations, schools and other educational organizations who use the Website and have agreements with KIT requiring them and us to protect student information.

If you believe that any inaccurate or inappropriate information has been obtained or provided to others through your use of this website, you should contact us at privacy@kincaidit.com.

You may disable browser cookies in your browser or set your browser to warn you when a cookie is being sent. You may lose some features or functionality when you disable cookies. Remember, also, that disabling cookies is browser specific. If you log on using Google Chrome, you must also disable cookies in Safari if you use that browser at a different time.  You may opt-out of Google Analytics collection by downloading the browser plugin “Google Analytics Opt-out Browser Add-on” here

To ensure that you will not receive recurring marketing or other information from us unless you choose to, we will provide you with simple instructions on each marketing email from KIT for you to let us know that you have chosen to stop receiving such emails from us.

As a matter of policy and long-time business practice, we do not sell information provided by our users.  Any user statistics that we may provide to prospective partners regarding financial matters are provided in the aggregate only and do not include any personally identifiable account information about any individual user.

What security precautions are in place to protect against the loss, misuse, or alteration of my information?

We use encryption in designated areas of our Website. We use commercially reasonable efforts to protect your information when it is in our system.

Your KIT Central accounts are password-protected as administered by your government or business organization, school, school district or other organization. Remember to sign out of your KIT account and close your browser window when you have finished your work. This is to ensure that others cannot access your account by using your computer when you are away from it.

Because information sent through the Internet travels from computer to computer throughout the world, when you give us information, that information may be sent electronically to servers outside of the country where you originally entered the information. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. Except as specifically stated, this Website does not use security encryption measures. We use Transport Layer Security (TLS) encryption to secure certain areas of our Website, such as the Contact Us page.  You will know that a webpage uses TLS security when you see “https” or the padlock symbol in your browser URL.   Information that you disclose by use of our Website (as with any website that is non-secure), by posting a message or using e-mail, potentially could be collected and used by others. This may result in unsolicited messages from third parties or use of such information by third parties for their own purposes, legal or illegal. As a result, while we strive to protect your personal account information, we cannot ensure or warrant the security of any information you transmit to us or from our services, and you do so at your own risk. Once we receive your transmission, we use commercially reasonable efforts to ensure its security on our systems.

What else should I know about my privacy?

Please keep in mind that whenever you voluntarily disclose information online, that information may be accessible to other customers and users.  Ultimately, you are solely responsible for maintaining the secrecy of your passwords and/or any account information. Please be careful and responsible whenever you are online.

When you or we end your customer relationship with us, we will treat the information we have about you as if you were still our customer.

Your California Privacy Rights

California residents are entitled to additional protections under California Law including the right to request information about third parties to whom we disclose information for marketing purposes.

Do Not Track

Our website does not support DNT codes.

California Consumer Privacy Act

Under the CCPA, you have the right to know what information is being collected and how it is being sold or disclosed, the right to say no to sales of your information, the right to access and delete your information and the right to equal service and price based on your privacy choices. To make a request, contact us at privacy@kincaidit.com. If you are a student, contact your school or school district to make a request.

We collect identifiers, personal information listed in the California Customer Records Statute, Commercial Information, and Internet or Other Network Activity Information. We collect this information from you, from your Google Workspace platform and from other third parties.

We use, share and retain your information as described above. Much of the information we collect is not subject to the CCPA if you are a non-profit school or organization.

California Shine the Light Law

California Civil Code Section 1798.83 permits our visitors who are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please send an email or written request at the address below.

Make sure to state that you are a California Resident.

Do Not Track (DNT) is a privacy preference that users can set in their web browsers. While the United States Federal Trade Commission has endorsed DNT, our website does not support DNT codes.

This Privacy Notice for California Residents supplements the information contained in above in our general privacy policy and applies solely to visitors, users, and others who reside in the State of California.

Your Rights

The California Consumer Privacy Act (“CCPA”) grants State of California residents the following rights, to:

• Know what personal information is being collected about them;
• Know whether their personal information is sold or disclosed and to whom;
• Say no to the sale of their personal information;
• Access their personal information;
• Have their personal information deleted; and
• Have the right to equal service and price, even if they exercise their privacy rights under this law.

Categories of Personal Information We Collect

We collect, or may collect, information that identifies you, your household or your device or is reasonably capable of being connected with or linked to you, your household, or your device (“Personal Information”). Personal information does not include public information available from government records, de-identified or aggregated information or information that is protected by certain laws such as HIPAA for health related information and the Gramm-Leach Bliley Act (GLBA) for certain financial information.

We collect the following categories of Personal Information:

• Identifiers
  • First and last name
  • Email address
  • Mailing address
  • Phone number
  • Internet Protocol (IP) Address
• Personal Information Listed in the California Customer Records Statute
  • The above identifiers
• Characteristics of Protected Classifications
  • Not collected
• Commercial Information
  • Information you disclose when you ask us a question through the Website or other KIT services.
  • Information about your students.
• Biometric Information
  • Not collected
• Internet or Other Electronic Network Activity Information
  • Cookies
  • Domain name
  • Browser type
  • Device identifiers including MAC address
  • Device type
  • Browser plug-in types and versions
  • Operating system and platform
  • Time zone setting
  • Usage and viewing data
• Geolocation Data
  • Information that tells us from where you access the Website
• Sensory Data
  • Not-collected
• Professional or Employment-Related Information
  • If you are a teacher or other employee that uses the Website, we collect your information through your school and its Google Workspace platform.
• Non-public Education Information
  • If you are a student of a school that uses the Website, we collect your information through your school and its Google Workspace platform.
• Inferences Drawn from Other Personal Information
  • Not-collected

*If you are an employee or student, some of the above information may be collected by your school or organization and included in your Google Workspace platform data.

Categories of Sources of Personal Information

We collect information from the following categories of sources:

• Directly from you. For example, when you register input information directly into the Website.
• Indirectly. From online tracking technologies such as cookies. 
• From Google: When we access your information through our connection with the Google Workspace.
• From Third Parties. For example, when you pay a bill online, we may receive personal information from payment processors.

How We Share Your Personal Information

We share information in each of the above categories as follows:

• All categories of information
  • We will share information in all of the above categories if our company is sold or we engage in a merger or other such transaction.
  • We will share information in all of the above categories of information in connection with a law enforcement request that is compliant with the California Electronic Communications Privacy Act.
• Identifiers
  • We share identifiers with service providers who use that information only to provide services to us such as website development and operating, sending postal mail or email, analyzing website use, job applications, and processing data.
• Personal Information Listed in the California Customer Records Statute
  • We share credit card information with service providers who process payments on our behalf.
• Internet or Other Electronic Network Activity Information
  • We share this information with our data analytics providers

How We Use Your Information

See “How Do We Use Your Information” above to learn how we use your information. We will not collect additional categories of personal information or use the personal information we collected for materially different, unrelated, or incompatible purposes without providing you notice.

How We Retain and Store Your Personal Information

We retain your personal information for as long as necessary to fulfill the purpose(s) for which we collected it and to comply with applicable laws. We use reasonable security precautions to protect your information while in storage.

Who do users contact with questions or concerns about our Privacy Policy?

If you need further assistance, please send an e-mail with your questions or comments to privacy@kincaidit.com or write us at:

Privacy

Kincaid Information Technology, LLC

23889 W. 40th St.

Shawnee, KS 66226

Your Nevada Privacy Rights

KIT does not sell your personal information.

Nevada law (SB 220), permits customers in Nevada to opt-out of the sale of certain kinds of personal information. A sale under Nevada law is the transfer of this personal information to third parties for monetary consideration so these third parties can then resell or license the sold information. We do not sell your personal information to third parties as defined in Nevada law  

Special Privacy Provisions for Children Under 13

We do not directly collect information from children under the age of 13.

Schools, school districts and other organizations that use our Website may collect information from children under the age of 13 and store it on our Website. We require organizations we work with to represent that they have appropriate authorization to upload student information into the Website which includes any applicable parental consents required under COPPA. To exercise any rights under the COPPA, please contact your applicable school or district. If we collect information from children under 13 for our own commercial purposes, as opposed to collecting it on behalf of the school, we will obtain verifiable parental consent.

When a school, school district or other educational organization instructs us to collect personal information from children under the age of 13, such as by uploading it to the Website through such organization’s Google Workspace, we collect, use, process and retain such information solely to provide the KIT services on behalf of such organization. We provide those services solely for the benefit of the organization and solely as provided in our agreement with the organization. Our agreements with schools, school districts and other organizations require them to consent to our collection and use of student personal information through the Website.

We collect only as much information as is necessary to provide the service and the client may access, delete or withdraw consent for continued processing of the child’s information at any time. If you have any questions about reviewing, modifying, or deleting personal information of a child under the age of 13, please contact your school, school district or other educational organization directly.

For Parents

We won’t require your child to disclose more information than is reasonably necessary to participate in an activity. As mentioned above, your child’s information is controlled by your child’s school. Contact the school should you wish to review your child’s information, delete it, or refuse to allow further activity. We will act on the instructions of our school, school district and other educational organization customers. Through your child’s school, you can agree to collection and use of your child’s information but not allow disclosure to third parties unless it is a part of the service. To exercise your parental rights, please see the privacy policy of your child’s school.

Please contact us at privacy@kincaidit.com if you believe we have inadvertently collected personal information from a child under 13 without proper consent. We will then delete this information as soon as possible. 

Behaviorally Targeted Ads

KIT does not engage in behavioral targeting of advertisements to students.

FERPA

KIT complies with the Family Educational Rights and Privacy Act (“FERPA”) when it processes student information.  For more information about FERPA, please see the U.S. Department of Education page on Protecting Student Privacy at https://studentprivacy.ed.gov/. 

Who do users contact with questions or concerns about our Privacy Policy?

If you need further assistance, please send an email with your questions or comments to privacy@kincaidit.com or write us at:

Privacy

Kincaid Information Technology, LLC

23889 W. 40th St.

Shawnee, KS 66226