Workflow+
Unlock to the Full Power of Kincaid IT
Workflow is an automation software designed for domain administrators to streamline manual tasks into automated processes to elevate Google Workspace. Gain efficiency and time back in your schedule. Let Workflow do the work for you.
Automate your Google Workspace
Workflow elevates your Google Workspace environment with automation. Needing to automate user onboarding, OU changes, password resets by OU, drive permissions, or storage notifications? We can help!
Workflow allows the system administrator to set up automated tasks and be proactive on domain management; unlike open source scripting tools which are reactive only. Tasks can be scheduled and run repeated actions on a regular interval; they can be run on specific dates and times; and finally Workflow+ allows automation to be triggered based upon activity that comes into the Google event log. Our tool can always be listening to the changes hitting your domain and run jobs accordingly
Workflow in Action
Would you benefit from an automated process where new staff members could be assigned into the correct OU, given the correct group memberships, be assigned a Google workspace Education Plus license, and gain access into the appropriate shared drives?
Send an automated report to a user’s email address on a scheduled task to show which Chromebooks are reaching their expiration date. Always keep the technology director informed on the devices needing to be replaced.
Ensuring that the Chromebook stays in the proper OU can be a difficult task to do manually, but imagine if you could set an automated task that triggers off of the new login and moves that Chromebook to the appropriate OU to match the user.
Why Workflow
Every great admin has tasks that are redundant, boring, time consuming, or all three! These tasks are often reactive in nature, and require some level of scripting skills or knowledge of using a tool like GAM. This can create certain hidden risks in an organization related to code risk, skill competency and operational redundancy.
Workflow has been designed as a versatile tool that doesn’t require a large learning curve. Unlike GAM, it is designed to be proactive as well as reactive. It is built to be used by system administrators whether they know how to write scripts or not. Workflow is a cloud based application; not a local install. Finally, and maybe most importantly, it is built by a Certified Google Build Partner. This can help you reduce your exposure to potential security breaches and support your responses to insurance carrier disclosure questions when renewing coverage.
All in One Management Suite
KIT Central is an all-in-one cloud management suite centered around tools that support Google Workspace. Our application brings select tools out of the admin console with enhanced features while adding new functionality for managing your workspace environment with ease.
We offer flexibility to choose
what’s right for your organization.
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User Management |
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Google Workspace Admin Console |
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Create, Edit, Remove |
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Reset Passwords |
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View/Edit Group Memberships |
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Delegate user access to manage |
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Groups Management |
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Google Workspace Admin Console |
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Create, Edit, Remove |
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Edit Permissions |
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View/Edit User Memberships |
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Delegate user access to manage |
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Storage Management |
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Google Workspace Admin Console |
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Automated Onboarding |
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Dashboard of storage usage by domain |
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Dashboard of storage usage by user |
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Dashboard of storage usage by organization unit |
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File searching by domain with filters of mime type, user, name* |
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Duplicate files report |
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View and search all files by user with actionable options:
• Move to trash now, Schedule for Trash, Delete File, Transfer to Google Cloud Storage, Transfer ownership • Email notification on actions taken |
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Shared Drives
• Includes a table of all users/permissions who have access to the drive • Includes a snapshot of the top files in the drive • Includes totals across the shared drive" |
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You can see a list of drives, view all users who have access to the drives, view all user permissions, and see the total storage for the drives. But, you do not get a snapshot of the top files in the drive. |
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Logging and history of actions and email notifications |
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There is an email log search feature, but it does not list all emails or show actions or email notifications. You have to manually search for email logs by typing in a recipient and a sender. |
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Delete files in users drives |
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Delete files in shared drives |
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Admin must be added as a user of the drive first. |
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Delete shared drives and contents |
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Admin must be added as a user of the drive first. |
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Locate shared drives with no users |
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Transfer ownership of drive content |
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Use external data source for storing cached data |
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Automation: Scheduled usage report emails, set internal storage limits and automatically notifiy users who are in excess |
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Organization level role access to tool |
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Transfer from Google Drive to Google Cloud Storage (cloud storage and outbound GCP costs not included)
• Transfer individual user’s files to GCS • Transfer entire user’s Google Drive to GCS • Transfer entire Shared Drive to GCS |
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Set Storage Limits by OU |
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Workflow |
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Google Workspace Admin Console |
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Use workflows to automate Google Workspace |
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Reoccuring Workflows |
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Conditions based on trigger |
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Trigger - User events |
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Trigger- Device/Chromebooks |
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Action - Drive - Trash file |
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Action - Drive - Add permission |
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Action - Drive - Remove permission |
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Action - Drive - Update permission |
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Action - Groups - Add membership |
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Action - Google Licence Assignment |
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Action - Storage report |
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Action - Storage Noftications Based on OU |
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Action - Chrome - Chromebook Report |
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Action - Send emails |
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Action - Set email signatures |
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Other |
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Google Workspace Admin Console |
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Tenant Database |
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Log in with Google |
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On-boarding training |
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Knowledge base |
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Email & Chat Support |
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Future tools and new features included |
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Users and Groups
Create, edit and remove users; reset passwords; delegate user access for management efficiency, view and/or edit group membership; edit permissions within the group
