Storage+
Advanced storage controls for your domain
Google Workspace offers a first line of visibility into your domain’s storage. However, there are no tools to then make decisions and take action on files within the domain and make notification of end users with storage concerns. Storage+ is that tool to provide additional control for domain system administrators.
Play Video about Google Workspace Solution | Storage+
With Storage you’re able to:
- Find the largest files in your organization
Find the largest files in your school district and then take action with Storage. - Delete drive content
With Storage you can move files to the trash, schedule them to go to the trash, or delete them instantly all with just a couple of clicks. - Find and fix duplicate content
Do you have duplicate files on your Google Drive taking up storage space? Storage allows you to quickly find duplicate files and then delete the additional copies all while maintaining access and editing rights. - Move files to Google Cloud Storage
Have files that you need to archive? In only a couple of clicks you can move files from Google Drive to Google Cloud Storage, freeing up space in drive and providing a spot for storing and archiving your data. - Transfer Files
While the Google Admin Console allows you to transfer the entire contents of a user’s Google Drive, Storage lets you select and transfer only the relevant files. Imagine that you need to transfer the files of a recently retired counselor to the school’s new counselor. Besides the files in question, the user’s Google Drive may also include personal photos, tax return information (and social security numbers), employee evaluations and more. With Storage you can share only the appropriate information and prevent accidentally sharing personally identifiable information (PII).
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We offer flexibility to choose
what’s right for your organization.
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User Management |
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Google Workspace Admin Console |
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Create, Edit, Remove |
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Reset Passwords |
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View/Edit Group Memberships |
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Delegate user access to manage |
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Groups Management |
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Google Workspace Admin Console |
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Create, Edit, Remove |
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Edit Permissions |
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View/Edit User Memberships |
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Delegate user access to manage |
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Storage Management |
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Google Workspace Admin Console |
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Automated Onboarding |
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Dashboard of storage usage by domain |
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Dashboard of storage usage by user |
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Dashboard of storage usage by organization unit |
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File searching by domain with filters of mime type, user, name* |
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Duplicate files report |
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View and search all files by user with actionable options:
• Move to trash now, Schedule for Trash, Delete File, Transfer to Google Cloud Storage, Transfer ownership • Email notification on actions taken |
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Shared Drives
• Includes a table of all users/permissions who have access to the drive • Includes a snapshot of the top files in the drive • Includes totals across the shared drive" |
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You can see a list of drives, view all users who have access to the drives, view all user permissions, and see the total storage for the drives. But, you do not get a snapshot of the top files in the drive. |
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Logging and history of actions and email notifications |
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There is an email log search feature, but it does not list all emails or show actions or email notifications. You have to manually search for email logs by typing in a recipient and a sender. |
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Delete files in users drives |
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Delete files in shared drives |
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Admin must be added as a user of the drive first. |
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Delete shared drives and contents |
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Admin must be added as a user of the drive first. |
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Locate shared drives with no users |
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Transfer ownership of drive content |
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Use external data source for storing cached data |
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Automation: Scheduled usage report emails, set internal storage limits and automatically notifiy users who are in excess |
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Organization level role access to tool |
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Transfer from Google Drive to Google Cloud Storage (cloud storage and outbound GCP costs not included)
• Transfer individual user’s files to GCS • Transfer entire user’s Google Drive to GCS • Transfer entire Shared Drive to GCS |
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Set Storage Limits by OU |
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Workflow |
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Google Workspace Admin Console |
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Use workflows to automate Google Workspace |
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Reoccuring Workflows |
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Conditions based on trigger |
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Trigger - User events |
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Trigger- Device/Chromebooks |
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Action - Drive - Trash file |
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Action - Drive - Add permission |
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Action - Drive - Remove permission |
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Action - Drive - Update permission |
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Action - Groups - Add membership |
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Action - Google Licence Assignment |
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Action - Licenses - Remove All |
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Action - Storage report |
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Action - Storage Noftications Based on OU |
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Action - Chrome - Chromebook Report |
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Action - Send emails |
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Action - Set email signatures |
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Other |
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Tenant Database |
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Log in with Google |
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On-boarding training |
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Knowledge base |
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Email & Chat Support |
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Future tools and new features included |
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